Regardless of what your organization offers for sale, for a successful business approach, it is imperative to provide the right estimates for customer consent.
There are other businesses that offer the same product/service.
In such a scenario, your customer will brood over a bit and request for an estimate to compare with others, before making the final call.
Table of Contents
Why do you need to convert an Estimate into an Invoice?
To create a good impression on your potential clients, switching a QuickBooks estimate into a specific invoice is the best move recommended. Switching into an invoice ensures that your billing proceeds are proper and your pricing receives consent from the customer.
Additionally, being able to convert an estimate into an invoice lets you bypass repetitive data entries and prevents you from wasting time on your client.
This convinces the client of your potential as a business client, and that’s why it is imperative to convert an Estimate into an Invoice with QuickBooks online
Note: With QuickBooks, preparing an Invoice in QuickBooks from an existing Estimate is a matter of seconds.
The Process of Converting Estimate into QuickBooks
Getting Ready to Prepare Estimates in QuickBooks
Step 1: Open QuickBooks and sign in as an Administrator. After that, click the “Edit” tab on the menu bar.
Step 2: On the slide-out menu, you will see “Preferences”. Click it
Step 3: In the Preferences window, click the option “Jobs & Estimates”
Step 4: Select the “Company Preferences” option.
Step 5: Choose “Yes” right beside the option “Do you want to create estimates”
Step 6: Select the “OK” key and save the changes.
Create an Estimate in QuickBooks
Step 1: Select “Customers” visible on the menu bar, and select “Create Estimates”.
Step 2: Choose the customer from the “Customer” drop-down button/ type the name and address details manually.
Step 3: Type the line items accordingly in the Estimate just like preparing an invoice.
Step 4: Select “Save” visible on the toolbar, and save the Estimate.
Convert Estimate to Invoice in QuickBooks
Step 1: Select “Customer Center” visible on the toolbar, and then choose the “Customers & Jobs” option.
Step 2: Select the specific customer’s name you have created the Estimate for. Select the “Show” button, and then choose “Estimates”
Step 3: Do a double-click on the specific Estimate, which has been prepared for the customer. The estimate will start on the QuickBooks window.
Step 4: Select the “Create Invoice” key at the upper part of the estimate form. QuickBooks will convert the estimate and will show the customer data along with the line items in a separate new invoice window. You can edit/alter the line items whenever required.
Step 5: Select the “Print” key to take the invoice printout right away.
Step 6: Select “Save” to save the required invoice.