How to Import Inventory into QuickBooks

Import Inventory into QuickBooks

When you have inventory records in the QuickBooks maintained, it helps in keeping a track of the sales and availability of the products at a particular point in time. While you shift completely to QB Online, you have to import the inventory data safely and accurately to your new software platform, right?

To ensure the inventory is properly imported in QuickBooks, you have to follow different steps, falling into two different categories, one of which is to ensure the Inventory Tracking option is enabled. The option when turned on will make the import and update process for the inventory easier using an Excel sheet.

Steps of Import Inventory into QuickBooks

Step 1: Prepare a Spreadsheet

  1. Go to Insert option in the menu bar
  2. Click on Worksheet
  3. Enter Inventory in column A of the excel sheet
  4. Make sure to add this for each item on the spreadsheet
  5. Make column B, enter the item’s name
  6. In column C, add a description for the item
  7. For column D, E, and F, have Sales Income, Cost of Goods Sold, and Inventory Asset as your field names respectively
  8. In column G, enter the quantity or column in which the inventory items are available
  9. Add the cost of each item in column H. Use standard format – 0.00 and not use the dollar sign.
  10. In the Column I, enter the sales price
  11. For column J, add the number of units to be left in stock before being notified to order additional items.
  12. Column K should be left blank. This will be for the total value of the inventory on the basis of its cost per unit. This will be done automatically when you are using QuickBooks
  13. Column L will contain the date when the inventory presently in stock would affect your accounts. The format should be DD/MM/YYYY
  14. In column M, add manufacturer part number. It’s optional
  15. Put all the details under specific columns for each item that you deal with

Step 2: Import Inventory in QuickBooks and Update

  1. Go to the File menu
  2. Click Utilities
  3. Choose Import
  4. Choose Excel Files
  5. Go for Advanced Import
  6. Click on Browse to locate the Excel sheet you want to import
  7. Choose to Open
  8. Choose the worksheet containing the required data
  9. Uncheck the This Data File Has Header Rows box
  10. From the drop-down, click on Choose Mapping
  11. Choose Add New
  12. Enter Inventory Report under Mapping Name column
  13. Choose Import Type
  14. Select Item
  15. Choose to Save
  16. Review the items properly and once reviewed, import them

Though the steps are clearly mentioned, there are chances of you being stuck in the process while importing inventory in QuickBooks.

In such a scenario, you are free to call our representatives on QuickBooks technical support phone number  and they will guide you through the process.

Don’t forget that we are available to assist you 24/7. Call us anytime and get guidance.