QuickBooks Desktop Security Update Details

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QuickBooks Desktop Security Update Info
 

This article describes the process of QuickBooks Desktop Security Update. Once the current QuickBooks has been installed, users will be prompted to create a company file password for keeping sensitive information safe. This is an addition to a security feature in QuickBooks to protect data.

Customers with supported versions of QuickBooks have been notified about the steps to be taken for installing the update. If the notification hasn’t been received, users must update to the latest QuickBooks release.

NOTE: The security update doesn’t affect QuickBooks for Mac (US) and QB Online.

Password Protection

If users’ files have sensitive data related to credit cards, social security, employer identification, or Credit Card Protection, will be prompted for creating a complex password when they access the files after the update.

NOTE: Administrators will be required to change passwords every 90 days.

Here are the requirements for creating passwords, which are case-sensitive:

  • Password must be 8-32 characters long
  • It must have at least 1 uppercase character: A-Z and all characters found in Latin-1 Supplement Set
  • It must have at least 1 lowercase character (specifications are the ones for uppercase letters mentioned above)
  • It must have at least 1 special character: (! ” # $ % & ‘ ( ) * + , – . / : ; < = > ? @ [ \ ] ^ { | } ~)
  • It must have at least number between 0 and 9
  • The password must not have the username (case-sensitive)
  • Similarly, the username must not have the password (case-sensitive)
  • There shouldn’t be any spaces in the password

If users don’t want to set a password

It is mandatory that users with sensitive data or Credit Card Protection set a password. This helps in keeping the data safe and only allows authorized people to use the data. If customers use QuickBooks Desktop Accountant or Enterprise Accountant, they can use QuickBooks File Manager to manage the passwords for every file.

Other Information

  • The Administrator will receive notification about all users that have not set passwords. This will allow the Administrator to make the file secure by asking or assigning password to other users.
  • If users don’t remember the Admin password along with the hint for resetting the password, they must enter the email ID that was used for registering QuickBooks. This will let them use the Automated Password Reset Tool.
  • If QuickBooks is being used in multi-user mode, it should be made sure that every user is using a version of QuickBooks Desktop that’s supported. It must also be ensured that the security update has been installed.
  • QuickBooks 2016/Enterprise 16 (R7) customers who are running SDK applications that require QuickBooks to be accessed in unattended mode must log in to QuickBooks after the security update. This will let them apply the changes.

Additional information

  • If more than one identified version of QuickBooks has been installed, each version will have to be updated.
  • All QuickBooks trial versions that have expired must be uninstalled. If there’s any trial version on the system that hasn’t expired, the security update must be downloaded and installed.
  • Even if Internet is only used periodically, the security update must be installed.
  • If QB has been uninstalled, users will not be affected by this problem. When multiple versions are uninstalled, the most recent version of QB must be uninstalled.
  • The security update ahs been designed for providing strong password controls so that anyone trying to access QuickBooks is authorized.

When the application finds out that a company file has sensitive information, another layer of protection is added.

But if credit information and Personally Identifiable Information (PII) are removed from the file will turn off the configuration that adds the additional security and users won’t have to set up a password.

  • If the password is changed in the .QBA file, it won’t affect the client’s original file.

Our AccountingHub QuickBooks Technical Support Team can be contacted at this toll-free helpline number +1844-313-4856. The AccountingHub QuickBooks tech support experts are available 24X7 to assist with all QuickBooks issues.

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