How Do I Remove A Duplicate Employee Record In QuickBooks?

Remove A Duplicate Employee Record In QuickBooks

Various aspects of your QuickBooks company file can display duplicate entries because of inconsistent methods used to enter data or, in some cases, known bugs within the software. Correcting these issues, generally involves finding the duplicates and remove a duplicate employee record in QuickBooks from the register or list. Commonly duplicated items include transactions, employee and customer records, and duplicates when printing certain reports.

In this post, we are going to discuss the common causes behind duplicate employees and how to  resolve them.

Causes Behind A Duplicate Employee Record In QuickBooks?

Most of the duplicate records are accidentally created in QuickBooks due to simple errors in recording the correct data. Some of these errors include:

  • Accidental creation of the same employee by two people working on the software at the same time and entering the exact employee detail twice in the system
  • They can also happen if, instead of pressing “cancel” when you are trying to add an employee, you press “Save and Next” and “Save and Close”
  • Unexpected technical problems or bugs within the QuickBooks software

How To Remove A Duplicate Employee Record In QuickBooks?

If you have accidentally created a duplicate employee in QuickBooks because of any of the reasons mentioned above, you will need to delete them to avoid any confusion. There are different ways to do it depending on whether you are using QuickBooks Online, QuickBooks Desktop, or Intuit Online. Let us take a look at the process for each of these platforms.

Option 1: To Delete A Duplicate Employee In QuickBooks Online

Graphical user interface, text, application, chat or text message  Description automatically generated
  • Go to “payroll” and click the “employees” tab
  • From this tab, choose the duplicate employee you wish to delete
  • If you don’t see the name of the employee you wish to delete in the “employees” tab, click “all employees” from the dropdown that says “active employees”
  • Choose “edit employee”
  • Now, press “delete employee”
  • Last, click “yes” to confirm the deletion

Read More-: How to Setup 1099 Employees in QuickBooks

Option 2: To Delete A Duplicate Employee In QuickBooks Desktop

Graphical user interface, text, application  Description automatically generated
  • Go to “employees” and click on “employee center”
  • Once you locate the employee you wish to delete, right-click on it
  • If you don’t see the name of the employee you wish to delete in the “employees” tab, click “all employees” from the drop down that says “active employees”
  • Now, press “delete employee”
  • Last, click “yes” to confirm the deletion

Option 3: To Delete A Duplicate Employee In Intuit Online

  • Choose “employees” and find the employee that you want to delete
  • If the employee is inactive at present, you may find them under “all employees” tab
  • Choose “delete this employee”
  • Finally, press “delete” for the process to take place

Final Words :

If you come across any problems trying to delete a duplicate employee record in QuickBooks, it is best that you seek professional help at the earliest. To do that, you can get in touch with our support team via phone call or email right away.


🔔Frequently Asked Questions

Q 1. Can I Recover A Deleted Employee In QuickBooks Online?

Ans- Yes, of course you can. To recover a deleted employee in QuickBooks, follow these steps :
➤ Go to “sales” and choose “customers”
➤ Look at the small gear icon next to “Export” and press “settings” 
➤ Tick the “Include Inactive” and look through the list to find the deleted employee you wish to recover
➤ Under “action”, select “Make Active”

Q 2.Is It Possible To Terminate An Employee In QuickBooks Online?

Ans-Yes, you can terminate an employee in QuickBooks online. Here is how :
➤ Choose the employee from the pay run
➤ Go to “actions” and now choose “terminate employee”
➤ Now, key in the “termination date”
➤ Finally, select “save” for the action to take place

Q 3.Can You Recover An Inactive Employee In QuickBooks?

Ans- You can recover an inactive employee in QuickBooks by:
➤ Going to the “employees” tab
➤ Choose “all employees” from the “show list” menu
➤ Now, select the inactive employee you wish to recover from the list
➤ Go to the “employee” tab again and click on “edit”
➤ Lastly, select “Show in non-payroll lists” and press “OK”

Summary

Article Name: How Do I Remove A Duplicate Employee Record In QuickBooks?
Description: In this article we are discussing how to remove a duplicate employee record in QuickBooks and also what is the reason behind it and how to fix it, Some steps are given.
Author Name: Ruby Willims
Publisher Name: Accountinghub.co
Remove A Duplicate Employee Record In QuickBooks

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